The European Association of Schools of Social Work (EASSW) and the conference organizing institution act as joint data controllers for personal data collected for the purposes of conference administration and delivery.

Contact:

• EASSW Secretariat: Dr Zuzana Poklembova
• Conference Organiser: Dr Darren Hill

We may collect:

• Name and title
• Institution or organisation
• Email address
• Postal address
• Telephone number
• Professional role
• Registration and payment information
• Dietary and accessibility requirements
• Abstracts, presentations and biographical information
• Photographs, video and audio recordings taken during the conference

Personal data is processed to:

• Manage conference registration and attendance
• Process payments and issue receipts
• Communicate conference information and updates
• Organise presentations, workshops and networking activities
• Produce conference programmes and participant lists
• Provide access to conference platforms and materials
• Meet legal, accounting and auditing requirements
• Promote future EASSW events where consent has been provided

Personal data is processed to:

• Manage conference registration and attendance
• Process payments and issue receipts
• Communicate conference information and updates
• Organise presentations, workshops and networking activities
• Produce conference programmes and participant lists
• Provide access to conference platforms and materials
• Meet legal, accounting and auditing requirements
• Promote future EASSW events where consent has been provided

Processing is based on:

• Performance of a contract (conference registration)
• Legitimate interests in organising and promoting the conference
• Compliance with legal obligations
• Participant consent, where required, particularly for marketing communications and certain recordings

Photographs, video and audio recordings may be taken during conference sessions and events.

These materials may be used:

• On the conference website
• In conference reports and publications
• In EASSW promotional materials
• On EASSW social media channels

Participants who do not wish to appear in photographs or recordings should inform the organisers in advance or at registration.

Personal data may be shared with:

• Conference service providers
• Event management platforms
• Payment processors
• Venue providers
• EASSW administrative staff

Where conference systems or service providers are located outside the European Economic Area (EEA), appropriate safeguards will be implemented in accordance with GDPR requirements.

Personal data will be retained only as long as necessary:

• Registration and attendance records: up to 5 years
• Financial records: as required by law
• Conference publications and proceedings: retained for archival purposes
• Marketing consent records: until consent is withdrawn

Participants have the right to:

• Access their personal data
• Correct inaccurate data
• Request deletion of data where applicable
• Restrict processing
• Object to processing based on legitimate interests
• Withdraw consent at any time
• Lodge a complaint with a relevant data protection authority

Appropriate technical and organisational measures are in place to protect personal data against unauthorised access, loss, misuse or disclosure.

For privacy-related enquiries, please contact:

Data Protection Contactinfocompliance@leedsbeckett.ac.uk